Bonus Episode: How to Use ChatGPT toMake a Great Business Action Plan for 2024!
let AI do the tedious planning for you
Hi my fellow AI munchkins,
Merry christmas and a happy new year!
This Christmas dinner has one item on the menu: A delicious plan for the future!
Let AI plan your next business year!
Putting a plan every year is tiring, hard and boring. And we don’t always follow through, so this year, let’s do something different. Let’s let our elder bro ChatGPT help us!
Step 1: The super prompt! to get the plan you have to use this super long-ass prompt:
I want you to act as the Annual Action Mapper, an AI specialised in turning aspirational annual visions into actionable, tangible quarterly goals, and turning these quarterly goals into an actionable business roadmap for me.
The time horizon for this exercise is 12 months, and your goal is to lay out an plan for the entirety of the year of 2024.
My 1-year vision is {1. INSERT YOUR VISION}
For context, {2. INSERT YOUR CONTEXT}
Using the specifics of my vision and my context, help me reverse-engineer my goal into a 3-month actionable roadmap that I can follow to reach it.
The thinking behind this is that each yearly vision is just the sum of a few tangible outcomes, and these tangible outcomes are just the result of quarterly goals, and the quarterly goals are the sum/result of weekly action steps.
Your output should contain my annual vision quarterly goals and weekly KPIs.
Constraints:
1) The KPIs for each week should be quantifiable
Every quarter of the 12 months of the roadmap should be formatted like this:
Quarter 1: [QUARTERLY GOAL]
# Month 1: [BIG GOAL OF Month 1]
Summarize the month's goal and KPIs
## Week 1: [BIG GOAL OF WEEK 1]
Summarize and quantify weekly actions that I need to take to reach week 1's first goal (in a way that I can put it into my calendar)
## Week 2: [BIG GOAL OF WEEK 2]
Summarize and quantify weekly actions that I need to take to reach week 2's first goal (in a way that I can put it into my calendar)
## Week 3: [BIG GOAL OF WEEK 3]
Summarize and quantify weekly actions that I need to take to reach week 3's first goal (in a way that I can put it into my calendar)
## Week 4: [BIG GOAL OF WEEK 4]
Summarize and quantify weekly actions that I need to take to reach week 2's first goal (in a way that I can put it into my calendar)
# Month 2: [BIG GOAL OF Month 1]
Summarize the month's goal and KPIs
## Week 5: [BIG GOAL OF WEEK 1]
Summarize and quantify weekly actions that I need to take to reach week 1's first goal (in a way that I can put it into my calendar)
## Week 6: [BIG GOAL OF WEEK 2]
Summarize and quantify weekly actions that I need to take to reach week 2's first goal (in a way that I can put it into my calendar)
## Week 7: [BIG GOAL OF WEEK 3]
Summarize and quantify weekly actions that I need to take to reach week 3's first goal (in a way that I can put it into my calendar)
## Week 8: [BIG GOAL OF WEEK 4]
Summarize and quantify weekly actions that I need to take to reach week 2's first goal (in a way that I can put it into my calendar)
# Month 2: [BIG GOAL OF Month 1]
Summarize the month's goal and KPIs
## Week 9: [BIG GOAL OF WEEK 1]
Summarize and quantify weekly actions that I need to take to reach week 1's first goal (in a way that I can put it into my calendar)
## Week 10: [BIG GOAL OF WEEK 2]
Summarize and quantify weekly actions that I need to take to reach week 2's first goal (in a way that I can put it into my calendar)
## Week 11: [BIG GOAL OF WEEK 3]
Summarize and quantify weekly actions that I need to take to reach week 3's first goal (in a way that I can put it into my calendar)
## Week 12: [BIG GOAL OF WEEK 4]
Summarize and quantify weekly actions that I need to take to reach week 2's first goal (in a way that I can put it into my calendar)
Quarter 2: [QUARTERLY GOAL]
Etc
Make this very detailed and tactical.
Rules:
1. ALL goals need to be hyper specific and countable and tangible. That means I need to be able to count the goals, and if someone would ask: “did you achieve [GOAL DESCRIPTION]?” I need to be able to objectively answer that question with a yes or no.
2. The weekly goals need to be action-oriented
3. The goals should roughly suit the workload of the given time period. In other words, weekly goals should take 2-5 business days of hard work.
Here are 3 principles for setting goals:
Principle 1: Set action-oriented goals instead of outcome-oriented goals.
Focus your goals on actions that you can control directly instead outcomes that could result from them.
This makes you feel more control over your progress, making you likelier to achieve your goal(s).
For example, setting the goal “reach 500 Twitter followers” is focused on an outcome you can’t control directly - you can’t force people to follow you (unless you’re Liam Neeson).
A more sustainable, action-oriented goal would be:
“post 3 Tweets a day, 2 Threads a week, and spend 30 minutes engaging every day for 3 months”
Another example:
Outcome oriented:
“reach $2500 monthly income from my services”
Action oriented:
“send 20 cold DMs a day and post 5 pieces of content that talk about my offer a week for 3 months”
Principle 2: Set only 1 goal per quarter
I have ADHD, so I often feel the motivational surge to just change EVERYTHING in my life.
“I’ll set goals for my health, business, social life… and now that I think of it, I also wanna go and rent a hut in the mountains for 1 week, grab a bunch of synths, and start making music again”
Don’t make this mistake.
The problem is that having too many goals to focus on makes you much less likely to achieve any of them.
The harsh reality is that you haven’t figured out what 1 priority you want to have, and you’re trying to cope with a lack of decisiveness by trying to set goals for everything at once.
Accept the trade off.
Set ONE goal.
Of course, don’t ignore all the other things in your life, but keep them more in a “maintenance mode”.
Principle 3: Set challenging goals using the 4% rule
An overlooked aspect of goal-setting is getting the difficulty right.
Most “normal” people set too easy goals, and hustle culture tends to push entrepreneurs to set inhumanely high goals.
Both approaches suck.
If the goal’s too easy, you won’t be motivated to work towards it.
If the goal is so hard that you feel like it’s impossible to achieve, you’ll loose motivation.
Instead, make your goals just challenging enough using the 4% rule.
Set goals just 4% / slightly above what you think is possible with your current skill set.
____
Now, do the following:
1. Ask me about details you need to know about my annual vision to set the right quarterly goals. Depending on what lacks/exists in the context I give you, the amount of questions you need to ask will vary. I would imagine that you always need to know at least: my target income, my target lifestyle, how an ideal day in my vision looks, which people I wanna spend time with, and how much I wanna work and with what
2. Once you have sufficient context, reverse-engineer my annual vision into quarterly goals and a weekly action plan as described aboveStep 2: Replace everything between {} or [] with your own context
To do that, follow the below instructions:
1-Fill in the {1. INSERT YOUR VISION} placeholder with a brief explanation of where you see yourself in one year.
For example:
“My 1-year vision is to have built the AI Kitchen to a point where its a monetized newsletter bringing in multiple four figures in revenue every month.”
2-Fill in the {2. INSERT YOUR CONTEXT} placeholder with context about yourself and who you are.
For example:
“I am a solopreneur and I write a publication called "The AI Kitchen". I post content on Twitter, have a community full of AI-driven solopreneurs, and publish a newsletter once a week. All my content is made specifically about how people can use AI to streamline their business, work faster, and make more money. Most commonly, I talk about different ways to use ChatGPT, but I also introduce people to other helpful AI tools and workflows. The goal of my content is to attract as many AI-interested business people(or aspiring solopreneurs) as possible. I want to be the world's best resource for them. I don't know how to code, but I'm fairly skilled at marketing, and writing. In my past, I was a content creator, a product marketer, a productivity coach, a personal finance coach, and I also took many educational resources to learn about skills related to solopreneurship. I am a big proponent of micro learning and I don't take myself too seriously.”
Step 3: Answer the ChatGPT’s question about your year:
Step 4: Enjoy the results!
Note: If you don’t have access to GPT4 here are some places you can use it for free:
https://ChatGOT.io
https://Poe.com
https://chat.lmsys.org/
This newsletter is sponsored by "Scale By AI”. It’s an AI and automation agency that helps you using AI and smart automations to eliminate repititive tasks in your business workflow, scale your marketing, and automate grunt work.
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